To help you get the most from each and every day try these 5 simple steps to save time:
5 Simple Steps to Save Time
Do you see yourself swamped with work the moment you get to the office but you don’t know where to start? Do you realize that, at the end of your day, highly important projects are neglected and untouched by the end of the day? Fret not – here are a few simple solutions we use in our real estate coaching and training programs to help to ease your stress about do much to do:.
- To Do List
A daily work schedule is vital for proper time management. Writing up a “to do” list prevents distractions from interrupting you at work. With a proper list, you can avoid having to cater to serving the loudest voice first rather than the more important items on your agenda. You can write your list the night before or even the moment you step into the office! Some people prefer writing the list out by hand but some are more inclined to the latest listing software such as tasktoy. The added structure to your work day makes the “to do” list is a must-have in time management techniques.
A “to do” list is insufficient if there is a lack of prioritization. It is important to complete each task started without having to go back to it and therefore, efficiency is highly important. On the list, you should list down the most important things to complete. You can allocate a time span of an hour to the most important thing on your agenda and if you can’t seem to complete it within that time, you can just get back to it later – you’ll be more likely to resume an uncompleted task once you’ve set it in motion. You can choose to rearrange your list by priority either the moment you step into the office, or the night before. However, it has been proven that prioritizing before you enter the office is much more effective and time-saving as you can start on the most important thing the moment you sit down.
- Don’t Multi-task
Multi-tasking is very common in the new age and there are many demands to multitask. We are frequently distracted by chat services, emails and phone calls at work and often, we are pressed to perform these tasks simultaneously. What most people don’t notice is that this actually decreases productivity as research has shown that we are more productive when we focus on one task at a time! So try to limit it by setting certain slots in your schedule solely for the purpose of answering emails, phone calls and so on. It is highly important to try and limit multitasking in order to not compromise on your efficiency.
- Be Realistic
Simple, but realism is the way to go when it involves time management. Very often we spend a lot more time than necessary trying to achieve perfection. Be realistic. Perfection is merely an ideal. Distinguish the difference between what you can do and what you cannot do. Identifying that this is probably the best you can do can cut down on the unnecessary extra hours you might spend on a project.
- Be Decisive
You’ve got to know what you want. This is central to acting on your intentions. When you know what you want, you realize that all there is left then is time management. You’ll manage your time to achieve your goals because you clearly know what you’re trying to achieve in your life.
All Star Coaching thought for today: Time management is an oxymoron. Time is beyond our control, and the clock keeps ticking regardless of how we lead our lives. Priority management is the answer to maximizing the time we have.
Have a terrific day.